Catalog » Privacy Notice

Privacy Notice

§ 1 Information regarding the collection of personal data

This privacy notice clarifies the nature, scope and purpose of the collection and use of personal data on our website. Personal data is defined as any information that refers to you personally, e.g. your name, address, e-mail addresses, user behavior.

Provider and body held accountable in terms of the Data Protection Act (Art. 4 Sect. 7 GDPR):

Mailing address: Postfach 10 19 42, 50459 Köln
Visitor's address: Konrad-Adenauer-Ufer 21, 50668 Köln
E-mail: download(at)

Chairman of the Board of Directors: Markus Reigl
Members of the Board: Dr. Matthias Bölke, Artur Bondza, Oliver Hillermeier, Dr. Christoph Thim

VR Köln Nr. 13720
USt-IdNr.: DE224069933

ECLASS e.V. retains ownership of all rights in the ECLASS product and classification standard.

The responsible person for data protection matters in accordance with Art. 4 Para. 7 of the EU General Data Protection Regulation (GDPR) is:
Sebastian Feik, datenschutz(at) or by sending a letter to our mailing address supplemented with "Data Protection Officer".

When you contact us by e-mail or through a contact form, we store the information you have provided such as your e-mail address, name and telephone number (where applicable) in order to be able to respond to your queries. Once this information is no longer required for these purposes, we either delete this information or, in cases where we are legally obliged to store such information, we restrict its processing.

In cases where we rely on contracted service providers to carry out specific activities, or if we wish to use your data for advertising purposes, we will inform you in detail (see below) of the procedures involved. In so doing, we identify the specific criteria regarding the duration of storage.

§ 2 Your rights

Your rights regarding the personal data that we collect:

  • The right to be informed
  • The right to rectification or erasure
  • The right to restrict processing
  • The right to object to processing
  • The right to data portability.

In addition, you have the right to lodge a complaint with data protection authorities regarding our organization’s processing of your personal data.

§ 3 Personal data collected by visiting our website

If you visit our website simply to call up information, that is, if you do not register or provide us with other information, we collect only the personal data that your browser delivers to our server. If you wish to look at our website, we collect the following data needed for technical purposes in order to display our content online and ensure the stability and security of our website (see Art. 6 Para. 1, Sect. 1 (f) of GDPR):

  • IP Address – time-stamp of access request (date and time)
  • Time zone difference in relation to Greenwich Mean Time (GMT)
  • Web pages/file names called up
  • Access status/http status Code
  • Volume of data transferred
  • Website from which request for access originates
  • Browser, operating system and its Interface
  • Browser software language and version

In addition to the collection of the aforementioned data, cookies are stored on your terminal device when you visit our website. Cookies are small text files that are stored by your browser in a specific location on your hard drive and allow specific data to be exchanged with our website. Cookies cannot run a program or transmit a virus to your device. Cookies are designed to allow for a more user-friendly experience with our internet offerings and improve efficiency.

Use of cookies:
This website uses the following types of cookies (their respective scope and function is described below):

  • Session cookies
  • Persistent cookies

Session cookies are automatically erased when you close your browser. Session cookies are a type of transient cookie. They store a so-called session ID that allows your browser to recognize various requests to your browser as part of the same session. This allows your device to recognize our website as such when you revisit it. Session cookies are erased when you log out or close your browser.

Persistent cookies are automatically erased once their expiration date arrives, which can vary, depending on the cookie. You can erase these cookies at any time through your browser’s security settings.

You can configure your browser settings individually and block the use of all or just third-party cookies. Please note that you may not be able to enjoy functions on our website if you reject cookies.

§ 4 Additional features and services of our website

(1) In addition to the information offered on this website, we offer various services that you can use, if interested. This usually requires that you provide additional personal data that is needed in order to provide the service and for which the aforementioned principles regarding data processing apply.

(2) We draw in part on external service providers in processing your data. We carefully select and commission these vendors to carry out this service; they are obliged to follow our instructions and are subject to regular review.

(3) Furthermore, we may disclose your personal data to third parties in cases where we offer participation in promotions, competitions, conclusion of contracts or similar services together with partners. You will receive more information about this when you provide your personal data or below in the description of the offer.

(4) Insofar as our service providers or partners are based in a country outside the European Economic Area (EEA), we will inform you of the consequences thereof in the description of Services.

§ 5 Objection to or revocation of consent to processing of your data

(1) If you have consented to the processing of your data, you may withdraw this consent at any time. A withdrawal of consent, once you have communicated to us, will affect the degree to which we are permitted to process your personal data.

(2) Insofar as we base the processing of your personal data on the balancing of interests, you may object to the processing. This is especially the case if the processing is not necessary for the completion of an agreement with you, as delineated in the description of functions that follows. Should you object, we will ask you to provide reasons why we should discontinue processing your personal data as we have previously done. If your objection is reasonable, we will examine the circumstances and either discontinue or adjust the data processing, or indicate to you our compelling and legitimate grounds for continuing with the processing.

(3) You can of course at any time object to any processing of your personal data that is carried out for the purposes of advertising and data analysis. To contact us regarding your advertising-related objection, you can reach us at the following address: download( at )

§ 6 Use of our DownloadPortal (webshop)

(1) If you wish to place an order using our DownloadPortal, you will need to provide us with the personal data necessary for execution of the order in order to enable us to fulfill the contract. The information required for the execution of the contract is separately marked. The provision of additional information is optional. We will process the data provided by you in the course of executing of your order. In doing so, we may share your payment data with our bank. The legal basis for this is Art. 6 Para. 1, Sect. 1 (b) of the GDPR.

We may additionally process the data provided by you in order to inform you about other interesting products from our portfolio, or to send you e-mails with technical information.

(2) For commercial- and tax-law reasons, we are obliged to save your address, payment and order data for a period of 10 years.

(3) In order to prevent unauthorized access to your personal data by third parties, the order process is encrypted using TLS technology.

§ 7 Newsletter

(1) By providing us with your consent, you can subscribe to our newsletter, in which we will regularly provide you with information about current developments and interesting dates and offers.

(2) We use a so-called double-opt-in process for our newsletter registration. This means that following your registration, we will send an e-mail to the e-mail address provided in which we will ask you to confirm that you have requested delivery of the newsletter. If you do not confirm your registration within 24 hours, your information will be rendered inactive and automatically deleted after a month. The purpose of this procedure is to substantiate your registration and, if necessary, determine whether your personal data is being misused.

(3) Your e-mail address is the only mandatory piece of information we need from you in order to send you the newsletter. The provision of further, separately marked data is optional, and will be used to facilitate personal contact with you. Following your confirmation, we will store your e-mail address for the purposes of sending you the newsletter. The legal basis for this is Art. 6 Para. 1, Sect 1 (a) of the GDPR.

(4) You may revoke your consent to the sending of the newsletter at any time by unsubscribing from the newsletter. You can declare the revocation by clicking on the link provided in each newsletter, via this form on the ECLASS website or by sending an e-mail to download(at)

§ 8 Contact form

If you contact us via the contact form or by e-mail, we will store the information you provide in order to answer your request and to contact you.

§ 9 Use of Piwik

(1) This website uses the Piwik web-analytics service in order to analyze the use of our website and enable regular improvements. The statistics obtained in this way enable us to improve our services and make them more interesting for you as a user. The legal basis for the use of Piwik is Art. 6 Para. 1, Sect. 1 (f) of the GDPR.

(2) In order to carry out this analysis, cookies (for details, see Section 3) are stored on your computer. We store the information collected in this way exclusively on our server in Germany. You can discontinue the analysis by deleting any existing cookies and preventing other cookies from being stored. If you prevent cookies from being stored, you may not be able to use all features of this website in their entirety. You can prevent cookies from being stored on your computer by using the setting provided for this purpose in your browser.

(3) This website uses Piwik with the "AnonymizeIP" extension. Through the use of this tool, IP addresses are processed in shortened form, thus making it impossible to associate them directly with a specific person. The IP address transmitted by Piwik from your browser is not combined with any other data collected by us.

(4) The Piwik program is an open-source project. You can find information on this third-party provider’s data-privacy information at

§ 10 Legal notice

We expressly declare that we have no influence on the design and content of linked websites. Therefore, we dissociate ourselves from any liability and possible illegal content of all linked Internet sites and do not adopt external content as our own. This declaration applies to all Internet links shown on this page and to all contents of the Internet pages to which the Internet links shown on our page lead. We assume no liability or guarantee for the correctness of published articles, results, statistics and information, in particular if these originate from third parties, as well as for unsolicited image and text material.